HR Front Desk Administrator, Group Human Resources

About UOB

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values – Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.

About the Department

The Human Resources function balances organisational aspirations and employee needs, as we accelerate and strengthen people capabilities to enable sustainable business growth at UOB. Our team of Human Resources specialists are guided by four employee commitments: do what is right, build meaningful careers, make a real difference and lead by positive example.

Our team provides a myriad of employee services to other functional HR teams and business units in the bank. Our services cover the entire employee lifecycle including areas such as onboarding/offboarding, benefits administration, absence and payroll management, international mobility, career advisory as well as risk and compliance management in relation to these HR services and activities.

Job Responsibilities

• Meet/greet visitors to the facility, answer questions and direct them to the appropriate individuals/department and meeting rooms or Guest Gallery
• Serve Beverages to the guests (if app)
• Assess needs of callers and refer them to the appropriate HR personnel 
• Coordinate the booking of meeting rooms as and when required
• Updating of interview schedules into the HR Manager/s via excel/UOB HR system
• Booking of meeting rooms for interviews and meetings
• Assist in ad hoc HR admin related duties and Adhoc projects as when assigned.
• Provide ad hoc admin support to the Talent Acquisition team
• More will be shared and discussed during interview, this is a brief detail. Kindly ask the interviewer if you have any further questions.
• Coordinate with external recruitment agencies to manage the hiring process for temporary employees.
• Address issues or queries raised by contingent workers, agencies and hiring managers
• Engage with stakeholders on the hiring process and address their queries.
• Make necessary adjustments to processes as needed.
• Organizes and participates in job intake calls with sourcers to discuss the requirements and expectations for various roles.
• Helps align the sourcers with the specific needs of the hiring managers.

Job Requirements

• Pleasant personality with a good command of English
• Strong in coordination and multi-tasking skills
• Proactive, resilient and highly-adaptable, you should also be able to work in a fast-paced environment.  
• Presentable and able to communicate professionally and effectively to line managers, staff, vendors and candidates of all levels. 
• Fast learner and proficient in Microsoft office (Words, Excel, PowerPoint, etc.).

Be a part of UOB Family

UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.

Apply now and make a difference.