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Manager, Department Administrator, Group Infrastructure and Platform Services

Posting Date:  30 Mar 2024

Singapore (City Area), SG, 048624

Company:  United Overseas Bank Ltd

About UOB

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values – Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.

About the Department

Group Technology and Operations (GTO) provides software and system development, information technology support services and banking operations.
We have centralized and standardized the technology components into Singapore, creating a global footprint which can be utilized for supporting our regional subsidiaries and the branches around the world. We operate and support 19 countries with this architecture to provide a secure and flexible banking infrastructure.
Our Operations divisions provide transactional customer services for our businesses while also focusing on cost efficiency through process improvements, automation and straight through processing.

Job Responsibilities

  • Main responsibility is providing Secretarial support assisting the Managing Directors (MD)
  • Maintaining the MDs schedule and calendar
  • Assisting in planning conferences, appointments, and board meetings
  • Preparing, handling and managing corporate documents e.g. memos, contracts, SLAs, financial reports and invoices 
  • Coordinating travel and logistics arrangement
  • Onboarding and off-boarding of employees
  • Maintaining department distribution lists and shared drives 
  • Perform general office duties e.g. monitor office supplies, facility management etc
  • Represent department in workplace initiatives and matters
  • Organize and coordinate GIPS events and workshops
  • Act as cover for other executive assistants as required
  • Providing administrative support to the group as the SharePoint administrator
  • Appointed e-Memo maker/requester for group’s purchases
  • Backup support for the issuance of PR (Purchase Requisition) and performing GR (Goods Receipt)

Job Requirements

  • 5 or more years of relevant experience in administration work
  • Proficient in Windows 365 Collaboration Tools like Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive, Sharepoint, etc. 
  • Good communication and collaboration skills working with Operations/Technical/Production support teams
  • Proficient in using MS Office Suite of products
  • Good Analytical and problem-solving skills
  • Operations support
  • Proven ability to work independently and under pressure
  • Flexible approach to work and able to work overtime as required
  • Team player with good interpersonal skills

Be a part of UOB Family

UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.

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