VP, HR Operations Support

About UOB

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of around 500 offices in 19 countries and territories in Asia Pacific, Europe and North America. UOB's purpose is to build the future of ASEAN. Our purpose guides The UOB Way – that defines our unique culture and belief system, anchored on our values of being Honourable, Enterprising, United and Committed, and our people philosophy of Care, Growth and Trust.

About the Department

UOB Innovation Hub 2 (InnoHub2) is a UOB-wholly owned subsidiary and a Centre of Excellence based in Malaysia, providing Group Business Services (GBS) to support the UOB Group. Started in 2021 with technology application design, development and support, InnoHub2 is expanding beyond technology services to deliver other business services to support the Bank’s growth ambition. We are looking for talented and motivated individuals to be part of the pioneer team spearheading the development and delivery of the new services.
 
As part of the InnoHub2 team, you will have the opportunity to work on Group initiatives and gain regional business exposure. We are dynamic, passionate and purposeful about delivering trusted financial solutions that enables business growth. An exciting career progression with varied opportunities awaits you at IH2. Come grow your career with us.

Job Responsibilities

You will be responsible for administrating and executing HR initiatives or activities relating to our employees' Employee Information Administrative (HRIS), Mobility, Claims, Leave and etc. You will be playing an active role in the on boarding of new employees, reviewing benefits and other programs, explaining policies, and ensuring all necessary on boarding paperwork (inclusive of visa processing) is completed properly. Hands-on involvement will give you ample opportunities to acquire a solid foundation of HR principles and understand how they are applied in daily HR operations. You will support the Head of HR to improve performance, engagement and satisfaction of our employees. 

Key responsibilities include: 

Employee Information Administrative (HRIS) 

• Initiate data input and change requests and ensures system accuracy of HR transactions including new hires, terminations, job changes, salary modifications and other job-related requests.  
• Prepare employees’ compensation by the end of each month using payroll software, schedule bank payments to employees and calculate bonuses and allowances based on performance management outcome 
• Enter new employees’ data (e.g. bank accounts and tax identification numbers) into internal databases and Ensure wages and tax withholdings comply with regulations 
• Answer questions about compensation, benefits, taxes and insurance deductions and also Act as a liaison between new hires and their leaders. 
• Responsible and performs the on boarding and orientation of all employees, contractors, and temporary workers, the resource Responsible and performs off boarding, including exit letters, payments, and exit interviews. 

Mobility 

• Be responsible for issuing Visa and work permit as required, prepare all necessary documents to apply work permit and Visa by coordinating with FKW 
• Manage all schedule and process of Visa, work permit application, and 90 days’ notification. Handle all problems which are related to any Visa and work permit issues  
• Handle all cancelation and extension process of Visa and work permit. 
• Maintain records and prepare documentation to maintain governmental and legal compliance. Support HR Admin task, for example managing HR related documents 
• Make a good relationship with Labor Department and immigration officer in order to make all application process and negotiation be more smoothly. 

Others 

• Support the development and implementation of HR initiatives and systems 
• Provide guidance on claim and leave policies and procedures, in collaboration with HRBP  
• Participate in center-wide projects as needed 
• Create and implement effective onboarding plans 
• Support the management of disciplinary and grievance issues 
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements 
• Review employment and working conditions to ensure legal compliance 

Job Requirements

• Recognized degree, preferably in Human Resources, Business Administration or equivalent. 
• Candidate who has payroll analyst/data management background or at least 3 years’ and interested to learn and grow in the Compensation & Benefit profession. 
• A deep knowledge of HR programs and practices, including applicable country employment laws and regulations. 
• Prior relevant compensation and benefits experience and knowledge in HR system will be added advantage. 
• Demonstrated experience in the various HR functional areas, especially organization development, change management, and employee relations. 
• Meticulous, excellent attention to details, analytical capability and can work under pressure. 
• Excellent Microsoft Office skills with an emphasis on MS Word & Excel.  
• Strong communication skills with good interpersonal and stakeholder management skills. 
• Open-minded and willing to take challenges in a multi-tasking and multi-national work environment 
• Strong team player with initiative and good project management skills. 
• Familiarity with current employment rules and regulations 
• Fluent written and spoken English. 

Be a part of UOB Family

UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.

Apply now and make a difference.